How To Communicate Directions Better
Are people misunderstanding your directions or ignoring them altogether? That can be frustrating. It's easy for your instructions to get lost in translation, necessitating the need to give out clear, precise directions one at a time.
You can use multiple techniques to ensure your directions are well received. When giving out instructions it as important to stress certain things to make it easier for people to understand you. Keep reading to discover how you can ensure your instructions are being followed.
Decrease Distractions
Once you have someone's attention, it’s essential to retain it. Decrease distractions for yourself and the person you are giving directions to, so they can focus solely on your instructions. If your subject is losing focus, bring their attention back to you, e.g., by tapping your pen lightly, clearing your throat, or asking them if they're still with you.
Give Directions Individually
It's essential to give instructions one at a time, or you'll confuse the subject.
- Use 'wait time' between each direction to allow the other person to process your requirements. Let them think about it, so they can ask question if they have any.
- Prioritize your steps, so the other person doesn't become confused. Too many thoughts can confuse people; keep it simple. Prioritizing your directions will also enable them to check off tasks that need to be addressed on time
Be Precise
Your directions should be clear and precise. If you explain something the other person already understands, you may confuse them.
- Elaborate when needed, but refrain from informational overload;
- Use simple, direct language and keep your tone balanced;
- Eye contact helps detect whether there is a falter in understanding, so make sure you pay attention to their body language and use your own to sustain attention.
Check-In
Remember to ask the other person whether they're on the same page or need you to elaborate a bit more, If needed, you can help them understand your instructions better. Do check-in after every direction to ensure it has been received and there is no confusion. Even after giving your steps, follow up with them every once in a while to ensure your directions are conveyed to their full effect, and remind the other person to get on with the work as soon as possible.
Be Confident
It takes time to become completely confident in giving directions, so believe in yourself. If you don't think you have what it takes to delegate, how will anybody else? Being confident will help you come across as an authority figure or someone who should be taken seriously, which will push people to follow your directions.
To sum it up, decreasing distractions, giving directions individually, being precise, and checking in at regular intervals will help ensure your directions are understood and followed promptly. If you’re following these tips, you’re sure to delegate and get tasks done on time and efficiently.